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SMB Nation has been serving the Bainbridge Island area since 2001, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

How to Maintain Data Integrity in a Business Setup?

Everybody, every day and everywhere is flooded with large volumes of data. This is most apparent and significant in the business sector. Who is worried and why should anybody actually pay attention to the business data? The fact is that data formulate the framework for all business operations. In order to run a thriving business irrespective of its niche, data management plays a significant role in the overall success equation.

In all probability, if you are reading this blog you are an integral part of such a business; consequently, you must be careful about your business data.

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What Exactly Do You Understand by Data?

If you ever ask distinct people this very question, you are likely to obtain varied responses from all of them. Some of the standard definitions are provided below: Figures and facts that are accumulated for reviewing and analysis. Things referred to as facts, which form the base of reasoning, computation and making decisions.

Still finding it hard to understand? A good illustration of business data is “the amount of merchandise sold by a company in the northeast region in the previous business quarter.”

Why is Data and its Credibility Crucial for Businesses?

Who is concerned in case the data available is inaccurate or if perhaps the all-round quality is lousy? Data quality is also known as data integrity. It is managing and retaining the accuracy and uniformity of the data over its complete lifecycle. Data integrity implies that the data available is correct and dependable. At numerous stages in work life, all the employees of the company have to make essential business decisions as a part of their job and commitments and such decisions play an important role in the deciding a company’s fate thereafter. In a lot of business firms across the globe, there exist areas where crucial business decisions are regularly made depending on the available data.

Business Performance Measurement: Constantly evaluating the performance of the business against its overall objectives and the competitors is essential for being successful.

Managing and Delegating Resources: Having the right resources in the right places at the right time focusing on the right project is essential. Not doing so is unfavorable and can provide the competitors a heads up.

Customer and Client Satisfaction Management: Happy customers and clients are crucial for a business success. Be it in the form of feedbacks, visitors on the site, and so on data must be consistently gathered and assessed to ascertain that the customer demands are satisfied or surpassed. Possible inadequacies or constraints in company's services and products must be brought to the front and addressed before the competitors learn about the same.

As stated above, dynamical real-time data with substantive credibility makes it possible for the business decision makers to get a clear picture of the company’s overall performance in the industry as well as against the competitors at any time. Getting correct and dependable data for conversion into information in order to make vital, fast or effective decisions is an important business function.

Strategies for Maintaining Your Company’s Data Integrity:

It is one thing to determine what actually is meant by data and the reason why its integrity is essential. It is an all-together different thing to systematically collect and manage it. At higher-levels, businesses commonly gather data by means of a variety of techniques like the following:

The Website of the Company: A usual practice is gathering data from a business website by means of page views and mouse clicks, a get in touch with us segment, a request for quote segment, a blog segment, a service or product purchase (shopping cart) segment, and so on.

Enterprise Resource Planning (ERP) Platform: An ERP platform is a business management program that incorporates a number of aspects of a business, such as project and service planning, production process, material acquiring, inventory management, supply, accounting solutions, financial management, human resources, sales and marketing, and so on. Data is accumulated from manual or automated data entry.

Customer Relationship Management (CRM) Platform: A CRM program is a business management software that deals with communication and connections with existing customers, potential buyers, and affiliates etc. It supports departments like sales, marketing, customer support and service. Data is collated from automated or manual data entry processes. Integration between an ERP and CRM program is furthermore very beneficial and can put a stop to data silos, superfluous data and general reliability on poor data.

Back-end Database: In the background, usually exists the database. Front-end programs like websites and CRM/ERP platforms are connected with databases. Data entered into the front-end programs move into and is saved in database on the backend. It is in this place where data extraction takes place and, thereafter that data is analyzed with the help of several techniques.

Author Bio:  Alika Cooper works a Business Development Manager at Cogneesol, a well-renowned company offering Data Management, technology, accounting and legal services. She has been working with Cogneesol for the past 10 years and is responsible for generating sales for the Data Management division.

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