SMB Nation Blog

SMB Nation has been serving the Bainbridge Island area since 2001, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Data Protection Best Practices for SMBs

Data protection comprises of a mix of services, all poised to ensure that IT environments do not experience data loss, data leakage and downtime. Data protection technologies hold a special place for Small to Medium sized Businesses (SMBs).

Importance of Data Protection for SMBs

As businesses grow they rely on digitalization and the data generated, as a result. Data can be classified into different types Data Protectionsuch as mission critical data, frequently accessed data, infrequently accessed data and archival data. Each type presents its own unique storage requirements and challenges. The most important type of data among this chunk is mission critical data. This is the type of data that fuels all of the processes of the IT environments of a business. If this data is lost or compromised, the business experiences an outage or downtime.

Outage or downtime tends to be very costly for businesses; they incur financial repercussions and reputation damage. If an SMB does not have adequate data protection technology and techniques, then they are more susceptible to data loss or downtime and in turn financial costs and reputation damage. In the worst case scenario, an SMB may not even recover from it.

That’s why data protection technology is very important for businesses and especially SMBs.

Now the question is “What are Data Protection Technologies?”

What are Data Protection Technologies?

The major part of data protection technologies can be severed into two: Backup and disaster recovery. Backup and disaster recovery technologies are sometimes confused with one another; however, the two are very different.

The comparison between the two is an explanation for another time but the concise difference is that backup is meant to prevent data loss in all its entirety; while disaster recovery services reduce downtime by prioritizing the restoration of mission critical data.

Data Backup Options for SMBs

Data backup options for SMBs can all be summed up in two major types: Cloud backups and On-premises backups.

On-premises backups require SMBs to acquire an infrastructure, set it up and then endure the dynamic costs of maintenance, power, cooling costs and an IT professional or a team that manages the infrastructure for them. The plus side to on-premises backup appliances is that they deliver reduced latency; if an IT environment is focused on faster data flow, then backup appliances are probably the better fit.

Cloud backups enable SMBs to acquire backup services without the acquisition of infrastructure and without initial costs. Cloud backup service providers deliver pay-as-you-go payment models. Instead of commissioning a backup infrastructure that has storage resources which sit idly until they’re used; SMBs can acquire the storage space that they need with cloud technology and then scale up later to add more space.

The most well sought after attributes of cloud technology are scalability and cost effectiveness.

The downside of cloud backups is that each time a backup file is retrieved, the process incurs charges. This requires detailed management of the backup and restore processes; otherwise, cost efficiency is compromised.

Disaster Recovery as a Service (DRaaS) Options for SMBs

Similar to backup solutions, disaster recovery solutions also come in two major forms: on-premises disaster recovery and cloud disaster recovery.

On-premises disaster recovery solutions comprise of an infrastructure that replicates data using combinations of technologies like data replication technology and snapshot technology. Disaster recovery solutions tend to be quite expensive because they need optimized technology to reduce RTOs (Recovery Time Objectives) and RPOs (Recovery Point Objectives) as much as they can.

Cloud disaster recovery solutions are less taxing and less expensive than on-premises disaster recovery solutions. However, as with all cloud based services, latency remains an issue. For IT environments that cannot tolerate latency, on-premises disaster recovery technology is the better option.

Till this point, we are now familiar with backup and disaster recovery technology and we know why data protection is important for SMBs.

Let’s explore some data protection best practices for SMBs.

Best Practices – What SMBs should do to efficiently protect their data

Before indulging in the best practices, I’d like to mention here that each business has their customized data requirements. This implies that what’s best for one IT environment may not be for another; one shoe does not fit all. It’s better to scrutinize your data requirements before setting up data protection solutions.

With that in mind, here’s a general set of recommendations pertaining to data protection for SMBs.

Setup a Hybrid Solution – Cloud and On-premises

Instead of setting up a single on-premises or cloud based solution, I recommend setting up a hybrid data protection solution that uses both of them.

Initially, acquire a backup appliance for all your backup purposes and setup cloud disaster recovery services with it. As the data grows, you can either scale-out the appliance or you can set it up with a cloud based service. The compatibility depends on the appliance and the vendor. It is important to make sure that the desired services are being offered before the acquisition of the solution.

The initial setup will accommodate all the SMB’s data requirements and as the requirements increase, the SMB can use cloud connect services or cloud gateway appliances to tap into the cloud and utilize the different storage tiers offered by major cloud service providers.

With this setup, SMBs can have a scalable solution that’s optimized to address all their data requirements and is cost efficient. This sort of a setup is basically future proof; SMBs don’t have to worry about future expansion.

The cloud disaster recovery service will ensure that downtime is reduced while keeping the cost implications in check.

That sums up my insight about the subject. What’s your take on it? Comment below and remember to share with other professionals.

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GDPR: Who Needs To Know And What They Need To Do

GDPR

Christine Ashton

It’s beyond debate that data is one of a company’s most valuable resources. The total revenue from online advertising in 2014, for example, reached US $49.5 billion, the majority of which is based on users’ personal and demographic information to show more relevant messages. The direction of travel since then has only been in one direction.

The European Union’s new law, the General Data Protection Regulation (GDPR), focuses on controlling the use of individual persons’ private information and ensuring that it can be protected. If your company violates the regulation, you could face penalties of as much as 4% of your annual global revenue or €20 million, depending on the details and severity of the violation.

To avoid incurring substantial fines, businesses need to plan well in advance on how to deal with the requirements of GDPR. Although the details may vary from one organization to the next, the roles and perspectives listed below are some of the most important for your company to take into account.

CEO and board of directors
These people will mainly be interested in GDPR’s impact on their business processes. This means performing a top-to-bottom review of the relevant personal data that you handle.

CEOs and the board of directors may also want to understand the cost-effectiveness of their data strategy. Are you collecting and access more personal data than necessary? If so, check into reducing this amount. Continuing to accumulate silos of unused and potentially toxic data increases the need for encryption, and therefore will require more investment.

 

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Unitrends Releases Public Beta of Unitrends Free

Enterprise-level cloud recovery provider Unitrends released yesterday a public beta version of a market-changing edition of its data protection software: Unitrends Free.

Unitrends Free is a free backup solution designed for IT professionals seeking cost-effective protection for SMBs and other small environments.Unitrends logo

“Unitrends Free couples enterprise-class capabilities not found in other free tools with refreshingly uncomplicated navigation and performance monitoring capabilities. We are pleased to offer individuals and organizations with smaller environments or limited budgets the high-caliber data protection they too deserve,” CEO Kevin Weiss said. “With the Unitrends Community rallying behind the product, fellow users can also tap each other’s expertise and experiences to get the most out of Unitrends Free virtual backup and recovery.”

Features in Unitrends Free include hypervisor-level protection for up to 1TB of data, instant VM recovery, automated daily scheduling and cloud integration.

The software, and an opportunity to enter a Unitrends sweepstakes, is available here.

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Carbonite Enhances Backup with Local, Cloud Storage Hybrid

Carbonite said that it is bringing enterprise-class database server backup capabilities to the small business market with the introduction of Enhanced Server Backup.  Enhanced Server Backup delivers the best of both worlds – the speed of local backup plus the ultimate safety of cloud backup. 

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Tripp Lite UPS System Protects from Common Power Problems, Data Loss

Tripp Lite is now offering an economical UPS system, known as the OMNI1500LCDT, which is designed to protect equipment from blackouts, brownouts and other power problems while keeping the user constantly informed through an easy-to-read LCD control panel.

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